HOW TO REGISTER TO COACH
Coach Clearances and Registration Instructions
**Background checks need to be updated every 5 years**
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| ⚽︎ Select “New Volunteer Record Check” (this one is free to process, the other options are not- choose wisely) |
| ⚽︎ Complete the required information. Once your record request is processed, you will see proof of the transaction with a control number and the date you are processing the request. |
| ⚽︎ When the “Search Results” table appears, click on the “Control Number.” Once you click the control number, the “Record Check Details” page is opened. This is only a receipt and not acceptable as a clearance. Save a screenshot or hard copy of this page in case you need to retrieve your clearance again in the future |
⚽︎ Click on “Certification” to access your official clearance. Please retain this copy for your records
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Child Abuse History Clearance
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| ⚽︎ Click the box, “Create Individual Account” and create a new Keystone ID before you begin your application. You will receive a temporary password sent to the email address provided. |
| ⚽︎ Retrieve your temporary password from your email open the website address again. Log in by entering the Keystone ID you created and the temporary password that was emailed to you and follow the directions to create your permanent password |
| ⚽︎ Follow the prompts to apply for your clearance. |
| ⚽︎ You will either have immediate access to your results or the status of your results, if your results cannot be processed immediately. |
| ⚽︎ Please retain a copy for your records |
⚽︎ Have you lived in Pennsylvania for at least the past 10 years??? You so, you can print and have notarized the Volunteer Affidavit Form. Please reach out if you are unsure how to have a form notarized.
⚽︎ If you have not lived in PA for the past 10 years, complete the FBI History Check by doing the following:
At the bottom of the page select FBI History Check and fill out your information on the following pages.
You will need to make an appointment for fingerprinting at an approved location (most use the UPS store in the shopping center on McKnight Rd & Siebert) *please note there is a fee associated with this step and Shaler Soccer Club does not reimburse* |
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Coach Training SafeSport
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| ⚽︎ If this is your first season coaching, create and account and complete the approximately 90-minute course called “SafeSport Trained- US Soccer Federation. |
| ⚽︎ If you are a returning coach, you need to complete a 20-minute refresher course every year. Log into your SafeSport account, go to your dashboard, select Catalog and choose one of the 3 Safesport Refresher courses every year until you have completed them all and then on year 5 you will need to start over with the 90-minute course again. |
| ⚽︎ Save your certificate of completion for the course you completed |
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Coach Registration
Once you have completed the background checks and Safesport training, upload the certificates PA West’s Risk Management Website by doing the following:
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⚽︎ Log in using Affinity ID and password for coaching registration (or create a login if this is your first season coaching)
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⚽︎ Click on Create Registration
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⚽︎ PA Background check will be highlighted – click Continue
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⚽︎ You will see your name and any other family members – click Continue
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⚽︎ Click on Register as Coach/Admin next to YOUR name at top
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⚽︎ At Drop Down Box under Play Level click Background Check (it is the only option)
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⚽︎ Under Personal Information section click on box that says “click here to show photo or certification upload”
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⚽︎ Boxes will appear: The first is for a headshot (this is especially important if you are coaching U10 and up, please do not skip this step). The other 4 boxes are to upload proof of your background checks and SafeSport certificate.
*Please make sure that you place each document in the appropriate box or PA West will not approve you*
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⚽︎ Once you have uploaded the documents and completed all the other required fields, click SAVE bottom of page
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⚽︎ PA-West will review and your account will be automatically updated to “approved”.
You should receive an email from PA West once you have been approved or you will receive an email explaining why you weren't and what needs corrected.
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Finally, please remember to obtain your Grassroots Coaching License
Instructions and information can be found here |